Privacy Policy – INCAN2026.IN

Last Updated: June 2026

Welcome to INCAN 2026 (“we”, “our”, “us”), accessible at https://incan2026.in/.

INCAN 2026 is an academic conference website dedicated to the organization and promotion of the International Conference on Animal Nutrition. This Privacy Policy explains how we collect, use, store, and protect information when visitors use our website.

1. Information We Collect

We may collect the following information:

Information You Provide

When you:

• Register for the conference
• Submit abstracts or scientific presentations
• Fill out a contact form
• Subscribe to updates
• Communicate with conference organizers

We may collect:

• Name
• Email address
• Phone number
• Institution or organization name
• Country and city
• Professional details
• Any information voluntarily submitted through forms

Automatically Collected Information

When you visit our website, we may automatically collect:

• IP address
• Browser type
• Device information
• Pages visited
• Date and time of visit
• Referring website information

This information helps us improve website performance and user experience.

2. How We Use Your Information

We use collected information to:

• Process conference registrations
• Manage abstract and presentation submissions
• Communicate important conference updates
• Respond to inquiries and support requests
• Improve website functionality and services
• Maintain website security
• Comply with applicable legal obligations

3. Registration and Payment Information

Conference registration may require submission of personal and professional information.

If online payments are processed through third-party payment gateways, payment details are handled directly by the payment service provider. We do not store complete credit card or banking information on our servers.

4. Abstracts and Scientific Submissions

Information submitted for abstracts, presentations, posters, or scientific sessions may be reviewed by conference organizers, reviewers, and scientific committees for evaluation and conference management purposes.

5. Contact Forms

When you submit a message through our contact form, we collect the information you provide solely for responding to your inquiry and managing conference-related communications.

6. Photo Gallery and Media

The website may publish photographs, videos, and media related to conference activities, venues, speakers, and participants.

By participating in conference events, attendees acknowledge that photographs or recordings may be taken and used for conference documentation, promotional activities, educational purposes, and future conference announcements.

If you believe an image containing you should be removed, please contact us.

7. Cookies

Our website may use cookies and similar technologies to:

• Improve website functionality
• Remember user preferences
• Analyze website traffic
• Enhance user experience

You may disable cookies through your browser settings, although some website features may not function properly.

8. Third-Party Services

Our website may contain links to third-party services including:

• Payment gateways
• Hotels and accommodation providers
• Venue websites
• Social media platforms
• External conference partners

We are not responsible for the privacy practices of third-party websites. Users should review the privacy policies of those websites separately.

9. Data Security

We implement reasonable administrative, technical, and organizational measures to protect personal information against unauthorized access, disclosure, alteration, or destruction.

However, no internet-based system can guarantee complete security.

10. Children’s Privacy Policy

INCAN 2026 is intended primarily for researchers, academicians, professionals, students, industry experts, and conference participants.

We do not knowingly collect personal information from children under 13 years of age.

If a parent or guardian becomes aware that a child has provided personal information without parental consent, they should contact us immediately. Upon verification, we will take reasonable steps to remove such information from our records.

Children under the age of 18 should use the website only under the supervision of a parent, guardian, teacher, or authorized institution representative.

11. Data Retention

We retain personal information only for as long as necessary to:

• Manage conference activities
• Fulfill legal and administrative requirements
• Maintain conference records
• Support future academic and organizational communications where permitted

12. Your Rights

Subject to applicable laws, you may request:

• Access to your personal information
• Correction of inaccurate information
• Deletion of your information
• Withdrawal of consent where applicable

Requests may be submitted using the contact information provided below.

13. Changes to This Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page with an updated revision date.

Continued use of the website after updates constitutes acceptance of the revised Privacy Policy.

14. Contact Us

For questions regarding this Privacy Policy or your personal information, please contact:

INCAN 2026 Organizing Committee

Website: https://incan2026.in/

Contact Page: https://incan2026.in/contact/

Email: incankolkata2026@gmail.com

We will make reasonable efforts to respond to privacy-related inquiries in a timely manner.